Roster

The Roster tab holds your squad: who is in your delegation, and which of your teams each of them plays for. Setting it up before your first match is what makes naming a lineup quick on the day.

Players on the team

The On the team list is your squad for the selected team, with each player’s shirt number on the left.

The count beside the heading - 11 / 14 - is how many players you have against the maximum for this tournament. When you reach the maximum it turns amber and the add controls are disabled until you remove someone.

If the limit looks wrong

The limit is set by your tournament, not by you. If you need a bigger squad, ask your organizer. If no count appears at all, this tournament has no limit.

Adding players

Tournaments handle this one of two ways. Look at your Add players panel to see which one you are in.

Pick from an approved list

Some tournaments work from a list of players approved in advance. If yours does, you add someone by picking them from that list rather than typing their details in yourself.

1. Find the player in the Add players panel.

   The list only shows players eligible for this team’s division. Anyone already on another team in the same division is hidden, because they cannot play for two teams in one division.

2. Tap Add.

   If a shirt number is asked for, you will enter one now.

3. The player moves into On the team.

Someone missing from the list?

Only your organizer can add them to the approved list. Send them the player’s name and they can approve them, after which the player appears here.

Add them yourself

Most tournaments let you enter your own squad.

1. Tap Add player.

   

2. Enter the player’s name, and their number if the field is there.

   Some tournaments need a shirt number for every player, some do not ask at all.

3. Save.

   The player is created and put straight onto the selected team.

To enter a whole squad at once, use Upload a roster file instead.

Upload a roster file

When you are entering your own players, you can import the whole squad from a spreadsheet instead of typing each one.

Your file needs one row per person and these columns:

Column	What goes in it
family_name	The person’s family name
given_name	Their given name - leave blank for a single-name person
number	Their shirt number - leave blank if they have none
kind	player or staff
staff_role	For staff only, such as Head Coach

Players and staff can go in the same file. Both CSV and Excel files work.

Your own column names work too. Download template gives you a file with these headings, but if your spreadsheet calls them something else, the portal asks you to match them up before it imports anything.

Caution

Imported players land in your delegation’s pool rather than straight onto a team. After importing, add them to the team from the Not on this team yet list at the bottom of the Add players panel.

Shirt numbers

To change a player’s number, tap the pencil beside their name and enter the new one. It updates everywhere at once - the roster list, your match lineups and the public tournament page.

Staff

Staff - coaches, physios, team managers - belong to the delegation as a whole rather than to one team, because the same physio usually covers all of them.

Add them once with Add staff, then tick the box beside anyone who is with your team.

The tick matters

A match lineup only offers staff who are ticked. If a coach is missing when you go to name your lineup, this checkbox is almost always why.

Removing someone

The bin icon beside a player takes them off your team. The bin beside a staff member removes them entirely.

Removing someone does not change lineups you have already submitted for matches that have been played - those stay as a record of who actually played.